Privacy policy

o conduct video conferences, the online tool GoToMeeting is used, which is operated by LogMeIn Ireland Unlimited Company on the basis of a data protection agreement including associated standard data protection clauses for any data exports outside the EU and the EEA. Details on data processing by LogMeIn can be found in the associated privacy policy at https://www.logmein.com/de/legal/privacy/international. Accordingly, there may be a data transfer to the USA and the UK for the purpose of processing the video conference.

This online tool can already be used by calling up a sent link in the browser. Alternatively, a corresponding app can also be installed locally. In both cases, it is necessary to call up the provider's website, at least initially.

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When using GoToMeeting are stored:

• User details, consisting of IP address, start and end of connection, user ID entered at the start of the event itself.

• Meeting metadata: Topic, description (optional), attendee IP addresses, device/hardware information.

• When dialing in with the telephone: information about the incoming and outgoing phone number, country name, start and end time

• When entering chat messages, uploading files or sharing screen content: Corresponding information that is explicitly disclosed by the user himself for this purpose.

• When the microphone is activated: audio data recorded by the microphone used by the user.

• When the camera is activated: image data recorded by the camera used on the part of the user.

Video conferences are not recorded by default and otherwise only with the consent of all participants.

The intended purpose of the processing during a video conference is based on the associated mail traffic with which the corresponding video conference was invited, with reference to the meeting metadata entered. The legal basis underlying the respective videoconference can also be inferred from the respective circumstances and is based either on consent according to Art. 6 (1) a DSGVO, the performance of a contract according to Art. 6 (1) b DSGVO, the fulfillment of a legal obligation according to Art. 6 (1) c DSGVO or the protection of legitimate interests according to Art. 6 (1) f DSGVO. Associated storage periods depend on the corresponding underlying purposes and are otherwise based on the specifications for telemedia services regarding audiovisual usage data.
 

Users are requested to disclose only necessary data during the video conference. This explicitly includes the selected image section (possibly using blurring), presented screen content and the transmitted background noise while the user's own microphone is activated.

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YouTube video, embedded via iFrame in enhanced privacy mode

We use YouTube, a Google service, to display video content to you. To protect your privacy, we have enabled enhanced privacy mode.

By clicking the play button, you consent to the transmission of data to Google. This also involves the use of other Google services (e.g., Google Fonts).

Data recipient: Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland.

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Video Conferences with Google Meet

We use the online tool Google Meet to conduct video conferences. Google Meet is part of Google Workspace and is operated by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. The use of Google Meet is based on a data processing agreement in accordance with Article 28 of the GDPR, including the applicable standard contractual clauses for any data transfers to third countries outside the EU and the EEA. For more information on data processing by Google, please see Google’s Privacy Policy at: https://policies.google.com/privacy. Depending on the configuration and use of the service, data transfers to third countries (in particular to the United States) cannot be completely ruled out.

Google Meet can be used directly through a browser by accessing a meeting link provided by the organizer. Alternatively, the Google Meet application can be installed locally.

In both cases, access to Google’s infrastructure is technically necessary.

When using Google Meet, the following data may be processed:

• User data, including IP address, device and browser information, login and logout times, and the user ID or display name provided by the participant.

• Meeting metadata, such as the meeting title, description (optional), date and duration of the meeting, participants’ IP addresses, and technical connection data.

• Audio data, if the participant’s microphone is enabled.

• Video/image data, if the participant’s camera is enabled.

• Chat messages and shared content, including text entries, files, or screen content, provided that these features are actively used by the participant.

Video conferences are not recorded.

The purpose of processing during a video conference is derived from the associated email correspondence through which the respective video conference was arranged with reference to the meeting’s metadata. The legal basis for the respective video conference can also be derived from the specific circumstances and is based either on consent pursuant to Art. 6(1)(a) of the GDPR, the performance of a contract pursuant to Art. 6(1)(b) of the GDPR, the fulfillment of a legal obligation pursuant to Article 6(1)(c) of the GDPR, or the protection of legitimate interests pursuant to Article 6(1)(f) of the GDPR. The associated retention periods depend on the respective underlying purposes and are otherwise governed by the guidelines for telemedia services regarding audiovisual usage data.

Users are asked to disclose only the necessary data during the video conference. This expressly includes the selected camera frame (using a blur effect if necessary), the screen content being presented, and any background noise transmitted when the user’s microphone is activated.